The relocation of a business, company, or organization is possible, but it requires notifying the relevant government authorities to facilitate business operations,including document management, tax filing, and employee social security registration. This notification process can be done more smoothly if you read this article, which helps you understand which agencies to contact, the required documents, fees, and processing time. 

Which authorities must be notified when a company changes its registered address?

For businesses that are relocating their office or operational address, notifications must be submitted to three main government authorities: 

1. Department of Business Development (DBD) in the jurisdiction where the company is registered 
2. The Revenue Department office in the area where the company is located 
3. The Social Security Office in the area where the company is located 

FDI recommends: “Follow these steps for relocating your company’s registered address.”

Conditions Entrepreneurs Should Be Aware Of 

1. When relocating a company, you must first notify the Department of Business Development (DBD). The notification should be made within 14 days from the actual relocation date. The certificate issued by the DBD should then be used to update other relevant agencies in the subsequent steps. For businesses registered for VAT, you must notify the previous Revenue Office of the move-out and then inform the new local Revenue Office to update all tax registrations accordingly. 
2. For Social Security registration, you must notify both the previous local Social Security Office and the new local Social Security Office.
3. In the case of a business that is not registered for VAT, you can notify the Department of Business Development in the district where the company is located about the address change.

Documents required, processing time, and fees

For relocating a company, there are two main cases: moving within the same province or moving to a different province. Each type has different procedures, conditions, and specific details as follows: 

For the process of relocating a company within the same province: 

When relocating the company within the same province, the company can proceed to amend its registration immediately without needing to reference a shareholders’ or board meeting resolution.The company can prepare and submit the registration application and required documents, after which the registrar will process the registration accordingly. 

.The Department of Business Developmentare as follows:: the following list of documents required for the registration application 

Information required for registering the amendment to change the office location:

1. New location of the head office
2. House registration number 

Supporting documents required for registering an amendment to add a company office location

1. Application for registration of a limited company (Form Bor Or Jor. 1) 
2. Certificate of registration of a limited company 
3. Amendment Registration and/or Special Resolution (Form BorJor.4) 
4. Proof of authorization to amend the head office or branch office location from the relevant authorities (applicable only for businesses regulated by special laws) 
5. A map showing the location of the head office and nearby key landmarks, summarized briefly.
6. A copy of the ID card of the director who signed the registration application.
7. A copy of the signature verification document (if any). 
8. Power of attorney (if any). 

Note: For amendments related to branch offices, use the documents listed above, except for item 5. 

For businesses relocating their company to another province. 

According to the law, a notice of the shareholders' meeting must be issued and sent by mail with acknowledgment of receipt or delivered to the shareholders' representatives, specifically in cases where the company has shareholders or the articles of association require it. The notice must be issued at least 14 days before the meeting or as stipulated in the company's articles of association, and must be published in a local newspaper at least once. 

The shareholders' meeting must have at least 2 attendees, with the combined shares representing no less than one-fourth (1/4) of the registered capital. Any special resolution requires approval by at least three-fourths (3/4) of the votes of all shareholders present at the meeting. After that, the application for registration can be prepared and submitted accordingly. 

Supporting documents required for registering an amendment to add a company office location

1. Application for registration of a limited company (Form Bor Or Jor. 1) 
2. Certificate of registration of a limited company 
3. Amendment Registration and/or Special Resolution (Form BorJor.4) 
4. Amended Memorandum of Association, with a stamp duty payment of 50 baht. 
5. Proof of authorization to amend the head office or branch office location from the relevant authorities (applicable only for businesses regulated by special laws) 
6. A map showing the location of the head office and nearby key landmarks, summarized briefly.
7. A copy of the ID card of the director who signed the registration application.
8. A copy of the signature verification document (if any). 
9. Power of attorney (if any).

Consult FDI for company address changes, required documents, and the necessary procedures. 

Registration location: Submit the registration application at the offices under the Department of Business Development and the provincial Commerce Offices nationwide, according to the location of the company’s head office, as follows: 

1. Limited companies with their head office located in Bangkok must submit their registration application to the Department of Business Development (Sanambinnam) or the Business Development Offices in Districts 1–6 (Pinklao, Phaholyothin, Ratchadaphisek, Si Phraya, Srinakarin [Thanya Park Shopping Center], and Chaeng Watthana [80th Anniversary Government Complex]). For securities businesses, registration must be submitted specifically at the Department of Business Development (Sanambinnam). 
2. Limited companies with their head office located in other provinces must submit their registration application at the Provincial Commerce Office in the province where the company’s head office is situated.

What are the consequences if a business relocates but does not notify the government authorities ?

If a company fails to notify its change of address, it constitutes a legal violation as a registered business required to report changes to the Department of Business Development and update its VAT registration with the Revenue Department. Offenders must pay fines as stipulated by law, and failure to comply within the specified period may result in civil penalties under the law.

Legal penaltiesunder civil law: The Department of Business Development are as follows:: 

• If the change of the company’s head office is not notified, it will be considered a civil offense, and a fine must be paid according to the law. The fine may be up to 20,000 baht or 50,000 baht, depending on the nature of the violation.

Offenses under the Value Added Tax (VAT) law, as provided by the The Revenue Department are as follows:: 

• Registered business operators are required to notify the Revenue Department of any changes to their business address using form Por.Por. 09 at least 15 days before relocating, in accordance with Section 85/8 of the Revenue Code.
• Failure to notify such changes is considered a criminal offense and will incur a monetary penalty.
• In addition, failing to notify a company’s change of address may result in the company losing the right to receive important documents from government agencies, which could negatively impact business operations in the long term.

Currently, FDI, a consultancy specializing in company registration and business license applications, has been providing expert services continuously to help entrepreneurs operate their businesses smoothly. We are ready to assist both domestic and foreign entrepreneurs seeking to invest in Thailand by offering guidance on business operations, obtaining investment licenses, and submitting all necessary documents in full compliance with the law. You can contact us for our services and let us make everything simple for you—just consult with us. 

Why Choose Our Services?

• We have direct experience in company registration, amendments or updates to corporate documents, and full-service business license applications. 
• Our expert team has a deep understanding of legal requirements and can carry out procedures accurately and efficiently. We coordinate promptly, eliminating long waits, and are ready to provide guidance from start to finish.
• Reasonably priced, provided by a team of experts, delivering precise and targeted guidance.

Contact Us 

• Facebook : FDI Group – Business Consulting
• @fdigroup
• Phone : 02-642-6866, 02-642-6869, 02-642-6895
• E-mail : infojob@fdi.co.th